Facility Rental

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Administrators

Room Availability

Rooms at Central Rivers AEA are available for use by educational or community organizations (as defined below) including meeting rooms in Cedar Falls, Clear Lake, and Marshalltown, as well as classrooms and meeting rooms at instructional facilities.

Room Reservation System

Times

Scheduling activities that need AEA personnel outside of these hours may incur additional* costs. *Special permission is required for usage beyond these times and may include an extra fee.

Rooms are available for community groups and organizations from Monday to Friday, 6:00 am to 10:00 pm, and on Saturdays from 8:00 am to 5:00 pm.

Definitions

Education or Community Organizations

  • Central Rivers AEA public and accredited non-public schools
  • Other education-related organizations, institutions or parent groups, and agencies or organizations serving persons with disabilities and other human service or governmental agencies whose event directly benefits the Agency or the schools and children it serves.
  • Colleges and Universities for classes (that are not administered by the Agency)
  • Non-profit or civic organizations whose scheduled event does not directly benefit the Agency or the schools and children it serves.
  • The Chief Administrator or designee shall have the authority to approve requesters based on mission of service.

Priorities/Scheduling/Fees

Priorities, scheduling and fees for room use will be as follows:

Central Rivers AEA staff:

  • May schedule rooms anytime for the following school year.
  • No fees for AEA staff representing Central Rivers AEA or for AEA-sponsored events.

All other community groups and organizations:

  • May schedule rooms up to three months in advance.
  • For bookings* more than three months ahead, contact the designated person listed below. (*Fees apply)

Central Rivers AEA may change the venue for outside bookings up to 30 days before the event. The Chief Administrator or designee can schedule or reassign rooms in consultation with requesters, aligning with the Agency’s mission.

Procedures to Schedule a Room

For rooms in Cedar Falls, Clear Lake and Marshalltown Conference Centers:

  • If you have a Room Management System account, use the online reservation system on the Central Rivers AEA website.
  • If you don’t have an account, call the contact person listed below to set one up, then follow the online reservation steps.
  • Once you make an online reservation, an AEA scheduler will send a confirmation email.

For all other AEA facilities (Swimming Pools):

  • Call the appropriate contact person listed below to schedule. Complete and return a Reservation Form to finalize the booking.

Contacts:

  • Cedar Falls Conference Center Receptionist: 319-273-8200
  • Clear Lake Conference Center Receptionist: 641-529-4200 
  • Marshalltown Conference Center Receptionist: 641-844-2400
SpaceFeesCedar FallsClear LakeMarshalltown
Large Conference Room$40 per hourA1 (3231 sq ft)
A2 (3231 sq ft)
B (2993 sq ft)
C1 (3231 sq ft)
C2 (3231 sq ft)		Room A (1520 sq ft)N/A
Small Meeting Room$25 per hourCedar River (800 sq ft)
Iowa River (622 sq ft)
Wapsie (361 sq ft)
Shell Rock (438 sq ft)		B (660 sq ft)
D (567 sq ft)
F (676 sq ft)
H (972 sq ft)
I (576 sq ft)		A (651 sq ft)
B (651 sq ft)
C (651 sq ft)
Flex Room (912 sq ft)
G (806 sq ft)
Team room$20 per hourCentral Perk
Little Turkey (223 sq ft)		C (220 sq ft)
G (240 sq ft)
K (240 sq ft)
 Z (210 sq ft)		Ed Serv Conf Room (161 sq ft)
D (225 sq ft)
E (255 sq ft)
F (224 sq ft)
Z (156 sq ft)
After hours/weekend hourly rate for Custodial assistance $50 per hour
After hours/weekend hourly rate for Technical assistance $50 per hour (2 hour minimum)

Extra Information

Important Contacts

Staff Directory